GTSyncD
Quick-Reference Guide
The definitive multi-horizon Getting Things Done (GTD) execution engine. Achieve pristine “Mind Like Water” with intelligent system integrity, Action Compass triage, and Google Tasks synchronization.
🎯 The 6 Horizons of Focus (Altitudes)
GTSyncD seamlessly binds ground-level daily execution directly to high-altitude vision and life purpose.
Purpose & Principles
The ultimate standard for decision making. Why do you exist? What are your non-negotiable core values?
3–5 Year Vision
Long-term aspirations, organizational trajectory, lifestyle design, and career milestones.
1–2 Year Goals
Specific strategic outcomes and major milestones to achieve over the next 12 to 24 months.
Areas of Focus (The Garden)
Ongoing roles and accountabilities (e.g., Health, Finances, Team Leadership, Family).
Projects (Multi-Step)
Any commitment requiring $>1$ physical action to finish within 12 months. Requires an active Next Action.
Next Physical Actions
Discrete, atomic physical tasks executable in the current moment (e.g., Call, Draft, Email, Buy).
🛡️ NUDGES: Next UnDecided GTD Expert System
The Next UnDecided GTD Expert System (NUDGES) continuously audits system state across 9 integrity vectors, computing your real-time System Integrity Score (0–100%) and providing proactive coaching to prevent cognitive drift and task paralysis.
Gentle Mode
No board lockdowns. 1-click momentum refresh on idle projects. Action Compass shows top 10 actions for broad selection.
Balanced Mode (Recommended)
Pulsing drift banner. Highlights non-physical vague verbs. Action Compass reserves slot #1 for System Repair.
Enforcer Mode
Locks tactical boards during drift, directing focus to the System Integrity Dashboard. Includes a 1-Hour Emergency Override.
- Anti-Shame Hard Floor: Overdue penalty capped at 40 pts max (score never drops below 60% due to overdue items).
- Track B Micro-Review: Facing 10+ stale inbox items? Clarify just one item with a 2-hour snooze option.
- Cognitive List Bloat Valve: Warns when a board exceeds 20 tasks, offering 1-click deferral to Someday/Maybe.
- Streak Protection: Consecutive weekly reviews award protective buffers (forgiving 1–3 stale inbox items).
🧭 The Action Compass (Smart Triage)
Eliminates choice overload using David Allen’s 4-Fold Decision Model for choosing actions in the moment.
1. Context & Geofence
Automatically filters tasks based on GPS coordinates (Home vs. Work vs. Errands) or manual context selection.
2. Energy Matching
Filters out high-energy tasks when your battery is Low, preventing exhaustion. Overdue tasks bypass to allow urgent repairs.
3. Time Available
Matches action duration against your open time window before your next calendar meeting.
4. Altitude Ranking
Ranks eligible tasks by Horizon altitude (H5 Purpose down to H1 Projects) to ensure strategic impact.
✨ NAG — Next Actions Guru (Natural Planning AI)
Deconstructs complex or ambiguous project outcomes into crisp, physical Next Actions.
5 Levels of Granularity
Powered by Gemini AIAdjust the slider from Level 1 (Lumper) for broad phases down to Level 5 (Splitter) for micro-actions (“embarrassingly small steps” designed to conquer executive paralysis).
- Action Verbs Only: Enforces observable physical action verbs (Call, Draft, Email, Buy).
- Conjunction Ban: Eliminates “and”, “or”, and “while” from titles, forcing discrete single steps.
- Parallel Threads & Dependencies: Groups actions into workstreams with sequential locking (
QUEUEDbadge).
⚡ Specialized GTD Workflows
“Waiting For” Interceptor
Moving a task to “Waiting For” automatically prompts for Assignee, Channel, and Follow-Up date. Cleanses “WAITING:” prefixes upon return.
Time-Locked Incubation
Tasks placed in Tickler sleep until their trigger date, keeping your context lists lean. Matures into a GHOST item on wake-up.
Last Action Completed
Checking off the last action of a project prompts: “Project Complete?” or “What’s the Next Action?”—preventing projects from becoming dead-end zombies.
📅 The Guided Weekly Review Ritual
The master habit for maintaining absolute trust in your system. Step through the 8-phase guided wizard:
| Phase | Name | Actionable Focus |
|---|---|---|
| 0 | Setup & Schedule | Establish quiet environment and verify review streak. |
| 1 | Get Clear (Inbox Zero) | Mind Sweep with dynamic triggers (Horizons, People, Classic GTD). |
| 2 | Celebrate Wins | Review all actions & projects successfully completed this week. |
| 3 | Stagnant Action Triage | Address RESISTANT and 3x SURVIVOR tasks. |
| 4 | Tickler File Triage | Sort matured tickler items back into active tactical context boards. |
| 5 | Stale Project Renegotiation | 14-day momentum refresh or Someday/Maybe archiving. |
| 6 | Review All Projects | Verify every active project has at least one active Next Action. |
| 7 | Horizon Alignment | Multi-horizon drag-and-drop alignment (H2–H5) & Someday review. |
| 8 | Wrap-Up & Streak Milestone | Record review timestamp and unlock streak protective buffers! |
❓ Interactive FAQ & Troubleshooting
Do I need a Google account or Google Tasks to use GTSyncD?
How does optional Google Tasks synchronization work?
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What is the difference between a QUEUED task and a GHOST task?
- QUEUED (Gray Badge): Subordinated actions that depend on a preceding task. They are indented and wait until the parent task is checked off.
- GHOST (Purple Badge): Standalone items (such as matured ticklers) that have reached their wake-up date and are awaiting user triage.
How do I unlock boards if Enforcer Mode engages a lockdown?
- Resolve System Drift: Clear stale inbox items, add missing next actions to stalled projects, or renegotiate overdue tasks on the System Integrity Dashboard.
- Engage Emergency Override: Click the “Emergency Override” button to unlock tactical boards for 60 minutes.
Can I install GTSyncD on my mobile phone?
⌨️ Keyboard Shortcuts & Global Quick Capture
Ctrl+Alt+C)